iGreen

Accounting application software with offline and online server

Category: help

Journal Entry for Cash Transactions
Cash flow as cash receipt and cash payment are daily transation in any shops and mostly in the most small businesses.

Cash accounts in chart of accounts

commonly, in chart of accounts in ledger book, you can see cash accounts under Assets directory. and this account will be in transactions in cash operations like cash receipt or cash payments. so more debit on cash account means more cash in assets of businesss.

How to Post Cash Transactions in Accounting

To post cash transactions in journal book, you can use double entry or ready form of cash entry. first of all we show you how to post cash receipt and payment in double entry. by using double entry form, all inputing fields are under your control and maybe any mistakes by you recorded and also this method takes more times from you. but in ready form of cash transactions, accounting software will post true format of cash account in debit or credit columns.

Cash Account Position in Double entry

When you get cash from customers, the main cash account in your ledger book will be debit as amount of received cash. and vise versa: When you pay cash to supplier / payable accoutns, main cash account will be credit as amount of paid cash. so general journal vochers of cash transaction will be as below photo.

Cash Receipt Journal Entry

In this sample of cash receipt, we received 250$ from Mr. Ali (A Receivable account ). so double entry of this cash transaction will be like below as photo.

As you can see in this photo, main cash account (Cash on hand) is debit as amount of received cash.

Cash Payment Journal Entry

In this sample of cash payment, we paid 250$ to “Ras Al Khor” (A payable account ). so double entry of this cash transaction will be like below as photo.

and also you can see in this photo, main cash account (Cash on hand) is credit as amount of paid cash.

Cash Transactions Entry in Ready Forms

Ready form are automated form that will entry standard double entry by get amount of cash and name of payer or payee. so you only need to select account of payer or payee in cash receipt of cash payment form. then accounting software will post a standard double entry form instantly. so using automated ready forms are the best option to save time and prevent your accounting from any entry mistakes .

Cash Receipt entry in software

In cash receipt form, it is need to select account of payer and input amount of received cash and click on [Save] button

Cash Payment Entry in Software

In Cash payment form, it is need to select account of payee and input amount of paid cash and click on [Save] button

To read more about Cash entry in iGreen accounting softeware:
- Cash Receipt From Customers
- Cash Payment to Suppliers
February 9, 2025
Chart of Accounts
Core of any accounting system is ledger book. this book contains all accounts and transaction of a business. The list of categorized accounts in the general ledger is called the chart of accounts. All vouchers and journal in double entry accounting applications will use accounts in ledger book. list of accounts could be in a simple list or categorized levels regards to their identity accounting equation.

Chart of Accounts in iGreen
In igreen accounting software, the accounts part is displayed as a tree. This display mode makes you have a better imagination of the categories of accounts at a glance.

As you see in this photo, default main categories of accounts in iGreen accounting is same as international accounting standard:

Assets

Liabilities

Equity

Income

Cost of Sales

Expenses

Other Expenses
Advantage of COA in iGreen

By using igreen accounting, you will experience two main advantages in the chart of accounts section.
1. Tree display of accounts and a better idea and understanding of the position of accounts and categories
2. access to unlimited levels of accounts and create and categorize accounts at any number of levels you need
How to Add New Account

You can add the new account under the selected category by selecting the desired category and then write the name of the new account and click [SAVE].

For example, in the image below, we have selected [Accounts Payable] and in the yellow box, the parent of the new account will be [Accounts Payable], so you can write the name of the new account in the orange box under the yellow box.
September 23, 2024
Multi Currency Billing and Report in iGreen Accounting

In countries as United Arab Emirates cities like Dubai, Abu Dhabi, or Sharjah, or other GCC countries, trading in multi currencies is a normal methods of market. Also you can see many exchange currencies company in the cities. so that, billing system with multi currencies feature is the most wanted software in GCC. By iGreen accounting software, It is very easy to issue an invoice in Euro currency and re-print in US Dollar currency. It is other top feature and unique tools in iGreen accounting software

In home screen of iGreen software, in bottom of screen, you can see selected currency as base currency of iGreen and exchange rate between it and Euro vs US Dollar

For example, as you see in this photo, select base currency is AED (United Arab Emirates Dirham) and its rate opposite EURO and USD

Bottom of iGreen accounting software

What is Base Currency in iGreen

By default, All vouchers and transaction will be issue in select currency as base currency. so when you select your desired currency as base, you don’t need to change currency in voucher entry or billing time

For example in below photo, you can see invoice entry form that show AED as base currency for this invoice

Base currency in invoice entry

How to Select Base Currency in iGreen software

In top corner of iGreen accounting software, you will see some combo box as below photo:

Top corner of iGreen accounting software

By click on Home currency combo box, you can select and change base currency in iGreen software.

Currency adjustment form in iGreen accounting software

February 16, 2023
Backup and Restore Data

In any software, protection data from losses and un-wanted deletion is important and in business software as accounting software it has the most importance. one of the best way to keep data safe is regular backup as daily or weekly regard to business owner decision. so that, we designed a good user-friendly data backup system in iGreen accounting software. user of iGreen can easily backup or restore data by only one click.

How to Backup Data

To create a backup from accounting data in iGreen software, in top menu of software, please click on [FILE / Backup data].

Backup menu in iGreen accounting software

then you will see a form as below:

Backup form in iGreen accounting software

As you see in this form, you only should select path in your computer to create file of backup. for example here we select drive E:

Backup form in iGreen accounting software after select a path

then, you see name of backup file selected automatically by iGreen regard to active company and time of backup.

January 9, 2022
Adjusting Header logo in iGreen
To print invoice in iGreen software, you can design a header file as your logo in head top section of paper. you can select a designed header for print in header of your invoices and receipts in iGreen software. This photo should be about 1600 X 200 pixel. to fit 100% percent in all top area of a A4 size.

Note: Any time you can remove and change this header logo from setting menu.

In this video, you will see how to select and adjust a header for invoice printing as your official invoice format.

Design your header logo for free

We can design header logo for our customer without any extra charge. you should provide us information as below:
- Company name
- Subtitle of company activity
- Contact details as tel, fax, email, website
- Company address with P.O.Box
- Extra text as you want
September 14, 2020
Purchase Prices of items in Invoice

At sales time, when you are entering items of invoices, this is very useful to see purchase prices of items quickly without exit of invoice. and this is possible in iGreen accounting.

How to see purchase price of item

Inside invoice form, left side of item rows, you can see a button as below:

if you click on it, it will show you purchase prices and beginning prices of selected item quickly

April 8, 2020
Add items
For any shops or stores in Dubai or UAE, to enter invoices, a list of items is a must. items are main body of sales invoices and a clear list of goods and items could help a shiny reports of sales.

How to add items of products and goods in iGreen

To add items in iGreen accounting, please click on button:

then you will see a items form as below:

by click on New item button:

a new code will be generated and it will be waiting for you to enter information of items (Product of goods)

Information of item (Goods or products)

As you see in below photo, You can enter information of goods or products as below:
- Category (must)
- Model (must)
- Brand (must)
- Year (Optional)
- Barcode (Optional)
- Part No (Optional)
- Color (Optional)
- Country (Optional)
- Comments (Optional)
- TRA No (Optional)
Note: item list in Invoice has a smart search like Google search and you can search for item like you search in Google
October 28, 2018
Barcode labels for Items
If you have a shop like mobile store, toys store, drug store, cloth shop, electronic store, home appliances shop or any similar shop, so that you would like to have barcode labels on items in your shop to help salespersons to sell items more easily and also protect your business from loss.

in iGreen accounting, it is possible to print bar-coded label automatically when you enter purchase in it. also it is possible to print purchase prices of items in secret format to help salesperson about purchase prices of items and let they know how much discount is possible of every item

How to get started

first of all, open Setting form and select “SERIALS/IMEI SETTINGS” as below:

IF Unique Purchase price .. option is not active, Please active it by check marking it like below photo:

if buttom of setting form, you see “Secret codes”. these codes will use to generate purchase price of items on barcode labels.

Why secret codes
- Only salesperson should know it not customers
- Secret formatted prices help salesperson to protect them to sell item under purchase prices
- Salesperson don’t need to ask minimum prices from administration time to time
therefore, as you see, here to should select character for any digit, for example based on default selected character, 240 USD will be printed on label as : TYZ

because: T = 2 , Y=4 and Z = 0, so that 240 = TYZ

also because you can change these default codes, then only you and your salespersons will could re-understand which digit mean every character

Example of barcode label

As you see we put an item of Pierre cardian shoes with 150$ purchase Price and 300$ sales price. Printed label for sticking on the item will be as below:

As you see purchase price (150$) has been codes as IFZ*ZZ

I = 1, F=5, Z=0, *=. => 150.00$ purchase price

Also when we in invoice scan this barcoded label, iGreen will bring it in list as below with 300$ price for sale

Finally, you can see profit report of this invoice as below:

We bought Shoes for 150$ and sold it for 300$, so that its profit is 150$ as you see on above profit report
May 19, 2018
Income Statement
Every small business and shop has profit from its sales. when a shop buy an item as purchase price and sell it, so that you should wait for a sales profit. report of sales profit is known and popular near accountant as name of Income statement. Statements of income as net profit and gross profit are survival for any manager. Low income will closed a shop or business and vise versa.

Net profit = Income – expenses

Note: sales profit is not always positive and when a sales with price under purchase as clearance event is negative profit as name sales loss

Sample of purchase and sales of an item

As in this sample photo, you can see we buy a watch 100AED and sell it as 150AED , so income of this sales is 50AED

Importance of income statement

Report of low income is a red line warming for account department to inform director manager for a suitable economic decisions. A decision to reduce expenses and increase sales to reach more profits.

Income statement in iGreen software

iGreen software calculates income statement as sales profit instantly after any sales entry. you can access to this report from home screen by click on button “INVOICES PROFITS”

After click on this bottom, you will see a report as below:

Sales profit report

You can find reports related to income statement as below:
- Invoice profits
- Items profit
All these reports could be run in a selected date

For example, you can run invoice profits for date of today and it will show you only invoices of today

Also this report will show you a graph to show how was days profits and which days are the best with top profits. this will give you an easy visual view of profits report.
April 8, 2018
IMEI Invoices
In iGreen software for billing systems, barcode labels with sales price and encrypted digits of the purchase price will be generated easily with only by one click. It is possible to print these types of labels on label papers (Size A4) or barcode label printers like Honeywell. IMEI is a unique number for each mobile phone, whatever smartphone or classic phone has in the rest of the world. you can not find two mobile phones with the same IMEI numbers.

Print of Inventory by IMEI

Therefore, you can use the IMEI number to sell mobile phones and issue your invoice with it for references of customers, vendors, and your account department.

iGreen accounting software supports IMEI barcodes very well, therefore you can issue sales invoices and even purchase entry by IMEI scanning and also use it to track see stock inventory.

How to use IMEI codes in iGreen software

In the dashboard screen of iGreen software, click on [ITEMS], and in the form [List of Items], please click on the tab [List of items/ services ]

then select an item and in tab [Base information] , please click on [serial numbers], then you will see list of IMEI codes and serials under parent code of selected item

On the right of this form, you will see a table of saved IMEI and Serials, to add a new IMEI, enter on the left side in the text box of serial no, IMEI 1, IMEI2,… and then click on [ADD] button.

When you entered all serial numbers, then to save and finalize it, please click on [SAVE] button.

Important notes
- Each IMEI code could be used one time only (It is unique for one mobile phone)
- Each IMEI code will add one quantity in selected products/mobile in stock inventory
- Each IMEI code could not deleted or edited after it will used in invoices and purchases
Invoices by IMEI codes for mobile stores

To issue invoices in iGreen accounting software by IMEI codes, as you see below photo, when you enter the IMEI code by hand or barcode scanner, it will find its mobile phone quickly to ease issuing invoices for mobile shops

Invoice with IMEI
February 18, 2018